Share Prof Dr Antje Michel's video with your students before the paper-pencil exam (also known as a scan exam or offline test). This will inform your students about the paper-pencil exam process. You can copy the direct link to the video here and forward it to the students in an announcement in Moodle or by e-mail:

/sites/default/files/2025-06/ZESL-Video-Offline-Test-Paper-Pencil-Klausur-c-Antje-Michel-20250627.mp4

Frequent sources of error when ticking positively:

• Marks that are too thick: Although a cross is placed, it is incorrectly recognised by the system as a correction. This is because the cross was drawn too thickly. As a result, the box is recognised by the system as a correction and not counted as an answer.
• Highlighter used: The colour is too light and is therefore not counted as an answer by the system.
• Pen used too light a colour: The colour is too light and is therefore not counted as an answer by the system.
• A mark has been placed outside the box

Frequent sources of error when making corrections:

• Box not completely filled in: The answer is incorrectly counted by the system as a cross and not as a correction to the answer.
• Pen colour too light: The colour is too light and is therefore not counted by the system as a correction.

Incorrectly evaluated examples of crosses being placed:

Prepare images

• You can only add images that have the following file formats as an extension: jpg, jpeg or png.

• The images should have a maximum width or height of 500 px so that they can be printed on a DIN A4 page.

• You can reduce the size of very large images beforehand. Otherwise, you can also adjust the size of the images when uploading them to Moodle using the TinyMCE editor.

• However, if you have a large number of images, it is advisable to reduce their size beforehand using an image programme and a collection function for conversion.

Quick guide

How to add images to the task master or to the answer option of a test question.

• Switch on the edit mode of the test question.

• In the TinyMCE editor of the task master or the answer option, select the "Insert" tab at the top of the menu.

• Select the "Image" option from the drop-down menu.

• Alternatively, you can also click directly on the button with the image icon in the icon bar of the TinyMCE editor to add an image.

• The "Image properties" will now open in a pop-up window.

• Upload the image from your digital device to Moodle using the "URL" field and the "Select file" button.

• Add a short ALT description to the image for people who cannot see the image.

• You can adjust the size of the image under "Width x height (in pixels)". It should be a maximum of 500 px wide or high. Before entering the number of pixels, make sure that the "Proportional" field is selected.

• Click on the "Save image" button.

Problem: blurred images when printing as a question form

• If the images in the question form are blurred, the cause may be a faulty source code.

• Open the "View" tab in the task master or in the answer item via the TinyMCE editor.

• Select the "Source code" button from the drop-down menu.

• The HTML editor with the HTML text of the image is now displayed.

• Check the file name of the image. Do you still see an appendage of numbers or digits after the file format (jpg, jpeg, png)?

• Then delete the appendage. The file name should end with the file format.

• Save the changes.

• The image is now formatted in high resolution in the response form.

LaTeX formulae can be used both in the question text and in the answer options of multiple-choice questions. Please ensure compatibility with MathJax. The corresponding MathJax rules can be found under "Further reading".

Common problems and solutions

• LaTeX in continuous text: If you want to use complex LaTeX formulas in continuous text, insert them after a line break. Otherwise there may be display problems in the text flow when creating an offline test. For simple mathematical characters, we recommend using the standard editor and italicising the characters if necessary.
• Incorrect display when inserting: If formulas are copied from external sources into the TinyMCE editor, this may result in incorrect display. In this case, please use the integrated equation editor (see illustration below) or check the source code for unwanted classes or formatting that could affect the display.

Further reading:

• Dresden University of Technology: Excerpts from DIN 1338 - MathJax rules
• University of Vienna: Using TeX/mathematical formulas in offline tests

Latex generators:

• A simple and clear LaTeX generator. Images and screenshots from existing materials can also be converted into computer-readable LaTeX formulae. To do this, these must be imported using OCR: https://math-editor.online
• People who already work regularly with LaTeX can use a slightly more complex LaTeX generator with more options: https://editor.codecogs.com

The FHP multifunction scanners allow multiple documents to be scanned in batches. The default settings must be adjusted for use:

Quick guide:

1. Insert your Campus.card into the device.
2. On the small display where you inserted the Campus.card, select "Business scanning".
3. Stack the answer sheets in the slot. Attention: Make sure that all answer sheets are face up.
4. Tap "Send" on the touch display of the multifunction printer.
5. The "Destination" tab is now highlighted in blue on the left. You will see the "Address book" control panel on the right. Tap on it.
6. You will now see scan4me@q-pilot.local in the address field. This means that the scans are automatically sent to your personal FHP e-mail address. Select this address by tapping the checkbox on the left under "No." so that a tick appears there. Then tap on the blue "OK" control panel at the top right.
7. Now tap on the "Basic" tab in the vertical menu bar on the left.
8. In the third row on the right, you will see the "File format" tile. Click on it.
9. A pop-up window will appear. Tap on "JPEG".
10. Now tap on the "Orig./Send data format" tab in the vertical menu bar on the left. In the eighth position you will see the "File separation" control panel. Tap on it.
11. Now activate file separation by tapping on "On" and then on the blue "OK" control panel at the top right. On the next two pages, also tap on the "Next" and "OK" control panels at the top right.
12. Now tap on the "Colour / image quality" tab in the vertical menu bar on the left
    In the second position, you will see the "Original template" control panel. Tap on it.
13. Now change the original template by tapping on "Text" on the left bar and then on the blue "OK" control panel at the top right.
14. 14. also under the "Colour / image quality" tab, tap on the "Colour selection" control panel in the fourth position.
15. Now select "Greyscale" and then tap on the blue "OK" control panel in the top right-hand corner.
16. All the necessary settings have now been made. To start the scanning process, tap on the blue square "Start" control panel in the bottom right-hand corner of the display. The pages inserted in the tray are now fed in individually, scanned and sent to your FHP e-mail address.
17. You should shortly receive an e-mail from your own e-mail address with the subject "FHP print service - scan completed". You will now receive your scanned documents in this e-mail. You can save all documents at once by clicking on "Download all" under the preview images.

Here you will find a picture gallery with the necessary steps. Click on the images to enlarge them.

The FHP multifunction scanners allow multiple documents to be scanned in batches. The default settings must be adjusted for use:

Quick guide:

1. Insert your Campus.card into the device.
2. On the small display where you inserted the Campus.card, select "Business scanning".
3. Stack the answer sheets in the slot. Attention: Make sure that all answer sheets are face up.
4. Insert your USB stick into the right-hand side of the device.
5. A message appears on the touch display of the multifunction printer, tap "Next" or tap "USB drive" in the main menu.
6. The submenu for the USB drive opens. Now tap on "FileSave" in the horizontal menu bar at the top to save your documents to the USB stick.
7. In the third row on the right, you will see the "Original template" tile. Click on it.
8. A pop-up window will appear. Tap on "Text".
9. Now tap on the "Functions" tab in the vertical menu bar on the left. At the 23rd position you will see the "File separation" control panel. Tap on it.
10. Now activate file separation by tapping on "On" and then on the blue "OK" control panel at the top right. Then tap the "OK" control panel again on the next page.
11. Now tap on the "File format" control panel at the 21st position.
12. Now change the file format by tapping on "JPEG" on the left bar and then on the blue "OK" control panel at the top right.
13. Now tap on the "Colour selection" control panel, which you will find further up at the 11th position.
14. Now select "Greyscale" and then tap on the blue "OK" control panel at the top right.
15. All the necessary settings have now been made. To start the scanning process, tap on the blue square "Start" control panel in the bottom right-hand corner of the display. The pages inserted in the tray are now fed in one by one, scanned and saved individually as files on your USB stick.
16. You can now eject the USB stick by clicking on the "Back" control panel at the top left after the scanning process and then on "Remove USB" in the horizontal menu bar at the top. You can now remove your USB stick from the device.

Here you will find a picture gallery with the necessary steps. Click on the images to enlarge them.

Prepare import

• If you want to import several answer sheets, it is best to convert them into a ZIP file beforehand.

Carry out the import

• Open the report mode of the Offline test activity.
• Select the "Evaluation" tab at the top of the Offline test activity menu.
• Drag the ZIP file into the drag-and-drop field in the centre. Alternatively, you can also upload the ZIP file by clicking on the "Select file" button.
• Then click on the "Analyse" button at the bottom.
• The import will now take place. Depending on the size of the file, it may take a little longer for all the answer sheets to be imported into the activity.

Check import

After importing the answer sheets, you will find important information on checking the import process in the "Offline test" activity in the"2nd evaluation" area under the "Results" category.

• The number of answer sheets that require correction by you is displayed next to "Correction required". Further information on analysing and identifying possible errors and on correction options can be found in the following accordion tabs.
• The total number of recorded answer sheets is displayed next to "Analysed". Check whether this corresponds to the number actually scanned. If the number does not match even after a new scan and import, contact the Central IT printing service at it-service@fh-potsdam.de. Indicate the location of the device and the reason. Point out that the speed of the scanner may need to be adjusted when feeding individual sheets.
• Repeat the process until the total number of scanned answer sheets matches the actual number available.

Frequent sources of error when ticking positively:

• Marks that are too thick: Although a cross is placed, it is incorrectly recognised by the system as a correction. This is because the cross was drawn too thickly. As a result, the box is recognised by the system as a correction and not counted as an answer.
• Highlighter used: The colour is too light and is therefore not counted as an answer by the system.
• Pen used too light a colour: The colour is too light and is therefore not counted as an answer by the system.
• A mark has been placed outside the box

Common sources of error when making corrections:

• Box not completely filled in: The answer is incorrectly counted by the system as a cross and not as a correction to the answer.
• Pen colour too light: The colour is too light and is therefore not counted by the system as a correction.

Incorrectly evaluated examples of crosses being placed:

• Open the checklist for the "Offline test" activity process. In the"2nd evaluation" area under the "Results" category, check important notes on checking the import process, the number of answer sheets that require subsequent corrections.
• To correct these sheets, click on "Correction necessary". Alternatively, you can also select the "Evaluation" tab at the top of the Offline test activity menu.
• Open the contextual drop-down menu at the top left and select the "Correction" option.
• A correction list will open. There you will find a list of all incorrect answer sheets.
• In the correction list, you can see which matriculation number was recognised during the import in the ID number column. If there is no number, the matriculation number field was probably not ticked.
• In the correction list, you will find a note from the system about possible errors in the "Error" column.
• Now analyse the cause of the error. The following error messages are usually displayed
  • "Participant not in course" or "Participant not in system", this is an indication that the participant's matriculation number was not recognised correctly under "ID number". Information on correction options can be found here: Meisinger (2020), p. 54-56. Please also read the tab "Check student's matriculation number" below.
  • "Inaccurate markings", this is an indication that the crosses were not recognised. Information on correction options can be found here Meisinger (2020), p. 57.
  • "Not adjusted", this is an indication that errors occurred during scanning after the check. Information on correction options can be found here: Meisinger (2020), p. 57.
• Correct the incorrect answer sheets by clicking on "Correct" in the line on the far right.
• A new window will then open in which you can see the answer sheet.
• Recognised marks are shown with a green frame.
• Inaccurate marks that the system could not assign are shown flashing blue.
• Clicking on a field or on the blue frame sets the field as marked.
• Click on a field with a green frame to deselect it again.
• To save the corrected answer sheets, click on "Save" in the vertical menu bar on the right.

Further reading:

• AMC - Performing and analysing an offline test
• Meisinger, Eva (2020): University of Vienna - Multiple-choice exams - Technical implementation with offline tests in Moodle (p. 53 - 59)

If you have created the offline test in ecampus or exam, you can check the matriculation number via the participant list of the course.

• To do this, click on the "Students" tab at the top of the course menu.
• Then use the first letters of the first name and surname to filter out the student in the list of participants.
• You will see the student's matriculation number in the ID number column.

It is recommended that you always take the examination on site so that no copies of examination questions and results can be made. Students can view their online exam in the form of the printed answer and question sheets. However, they are not allowed to make copies or copy question items and all answer options from the exam. You can make a note of the number of the question and answer item to which you wish to object.